Written by Michael Gorman on 12 June 2020
We live in a world of digital data today, and an important task that many businesses have to ensure is that they keep their data safely with a document management plan. Designers generally tend to work with sensitive data. So, as a designer especially, in today’s world, you have a strong responsibility to protect your data. Data loss is an evil that is bound to prevail if you do not make appropriate plans to keep your information safe or ensure that your data is safe. But then, nobody wants you to make that beautiful design only to lose all our hard work to a natural disaster because you did not back up your data.
There are different types of storage and you can take advantage of them to keep your personal and business data safe. Here are 5 tips.
There are a number of storage devices that you can use to backup different file types. Many companies tend to use one or more of the following five options. As a designer, it should work well for you too.
These are five options that you can explore for your business as a designer. It is best for you to figure out which one is the most ideal for you.
The different backup options can be narrowed down into 2 classes based on where the files are kept; onsite backup and offsite backup.
To be sure you have your data secured, back them up in different sites. Keeping them all on one drive is risky. You lose all your data if the drive is damaged. It’s more ideal to have both onsite and offsite data backup.
It helps a lot to organize your data using different files and folders. If you have to do a lot of reviews like Kim Komando and people from NSBroker do, you will understand the essence of arranging your files neatly in folders and subfolders makes it easy for you to backup and recover appropriately. It is recommended that you have a naming system for different types of files and you put them in different folders. This saves time and makes backup easier.
This might be a difficult thing to do, especially if you have a lot of designs and you just do not want to let any of them go. It might be tempting to save them all. But it is more ideal to select the ones that you need to back up to have a more efficient backup solution. This is the unstated first backup rule. Once you’ve backed up the selected files, an incremental backup can be created afterwards.
Automating the backup process will save you a lot of time and stress. You can set your device to automatically back up to the cloud at particular intervals. You no longer have to worry then about remembering or forgetting to back your files up. But it is a good practice to check every now and then.
Beyond losing your data, which is your responsibility, you should also keep it from unauthorized access for the good of your business. Keep your cloud log in information to yourself. You can also use data encryption and two-way identification as other means of protecting your data if you must. You wouldn’t have a problem celebrating world backup day if you can keep your data secure.
Author's bio: Michael Gorman is a highly skilled freelance writer and proofreader from the UK. Being interested in everyday development, he writes various blog posts and discovers new aspects of human existence every day.
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